How to Check Spelling & Grammar on your Computer

You may already have automatic grammar and spelling check set up when using a program like Word. If you’re not sure, you can quickly try purposefully writing an incorrect word or sentence and see if a colored underline appears or a pop-up box suggesting an edit.

How to Turn Automatic Proofing On or Off

If you’d like to change the on or off status of spelling and grammar check simply follow these steps:

In Word, OneNote, PowerPoint, Publisher, or Visio: On the File menu, click Options (on your left margin at bottom), and then click Proofing.

In Outlook: On the File menu, click Options, and click Mail, and then click Spelling and Autocorrect.

See example below from Word.

How to Access Proofing in Other Programs

Automatic spelling and grammar checking is not available in Access, Excel, or Project. However, you can manually start a spell check by simply pressing F7 (function key on top row).

There are add-on tools you can also use if you want more in-depth guidance on grammar and diction. Grammarly is the best known of these, and they do offer a free version. One of the other advantages of Grammarly is that it works across a wide range of programs, as shown below (image from their site).

That’s it, and whichever program you choose to use should help you with the rest.

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